Board Member Positions Available, Allen Contemporary Theatre
Interested in serving as a board member?
Do you have a passion for the arts?
Do you love local theatre?
Are you searching for a way to give back to your community?
If so, we’d love to hear from you! We are looking for a few dedicated theatre lovers that are willing to serve on our board of directors. Board Officer positions that are currently up for re-election are President, Vice-President, Treasurer, and Secretary. We are also looking for Member-At-Large applicants.
Being a part of ACT’s Board of Directors is a rewarding and fun mission. Responsibilities generally include:
If you are interested in joining ACT in this capacity, please submit the application by 10 PM February 28, 2023. Board members will be chosen from the applications we receive, so don’t delay!
Additional information about each of the titled positions are listed below. In addition, you may apply to be a Member-At-Large Board Member and not hold a titled position. All applicants are required to submit the online application.
The President shall be the chief executive officer of the Corporation. The President shall supervise and control all of the business and affairs of the Corporation. The President shall preside at all meetings of the Board or delegate meeting coordinator. The President may execute any deeds, bonds, contracts, or other instruments that the Board has authorized to be executed. However, the President may not execute instruments on behalf of the Corporation if this power is expressly delegated to another officer or agent of the Corporation by the Board, these Bylaws, or statute. The President shall perform other duties prescribed by the Board and all duties incident to the office of President. The President is authorized to charge single item expenses up to $500.00 on the corporate credit card without any additional approval. Charges greater than $500.00 dollars should have Board approval.
When the President is absent, is unable to act, or refuses to act, a Vice-President shall perform the duties of the President. When a Vice-President acts in place of the President, the Vice-President shall have all the powers of and be subject to all the restrictions upon the President. If there is more than one Vice-President, the Vice-Presidents shall act in place of the President in the order of the votes received when elected. A Vice-President shall perform other duties as assigned by the President or Board. The Vice- President may execute any deeds, bonds, contracts, or other instruments that the Board has authorized to be executed, as necessary. The VP is authorized to charge single item expenses up to $500.00 on the corporate credit card without any additional approval. Charges greater than $500.00 dollars should have Board approval.
The Treasurer shall:
(a) Have charge and custody of and be responsible for all funds and securities of the Corporation.
(b) Receive and give receipts for moneys due and payable to the Corporation from any source.
(c) Deposit all moneys in the name of the Corporation in banks, trust companies, or other depositories as provided in these Bylaws or as directed by the Board or President.
(d) Write checks and disburse funds to discharge obligations of the Corporation. Officer is permitted to execute fund spending in any amount that is used in conjunction with “operations” of the theater such as (1) Utility Bills, (2) Lease payments, and (3) Internet fees.
(e) Funds used for “non operational” purposes may not be drawn from the Corporation or its accounts for amounts greater than $100.00 without the written authorization (via electronic mail) of the President and/or Vice-President.
(f) Maintain the financial books and records of the Corporation. On an annual basis, Treasurer shall lead an Audit committee to review annual bookkeeping records. The review shall contain a report prepared by a Certified Public Accountant that will highlight any variance items for the Board to review. This report shall be funded by the Board and should not exceed commercially reasonable rates for said services.
(g) Treasurer shall authorize a Board Member or another volunteer to handle the purchasing of concession items. The purchasing of concession items will be reported on via the monthly treasurer report with details about which items were purchased and total expense amount. A submitted receipt shall be acceptable for documentation purposes. Concession purchases shall not have a spending limit at this time.
(h) Prepare financial reports at least monthly. Further, Treasurer shall use a bookkeeping and cloud-based service (QuickBooks, etc) to allow Board members access to review electronically as necessary. The Board shall fund the expense of bookkeeping service.
(i) Perform other duties as assigned by the President or by the Board.
(j) If required by the Board, give a bond for the faithful discharge of his or her duties in a sum and with a surety as determined by the Board.
(k) Perform all of the duties incident to the office of Treasurer.
(l) All monthly records or associated bookkeeping records, shall be stored, no less than monthly, at the principal office of the Theater and when possible, electronically at the designated cloud storage service.
(a) Give all notices as provided in these Bylaws or as required by law.
(b) Take minutes of the meetings of the members and of the Board and keep the minutes as part of the corporate records.
(c) Maintain custody of the corporate records and of the seal of the Corporation.
(d) Affix the seal of the Corporation to all documents as authorized.
(e) Keep a register of the mailing address of each Director, officer, and employee of the Corporation.
(f) Perform duties as assigned by the President or by the Board.
(g) Perform all duties incident to the office of Secretary.
(h) Shall be responsible for all Historical Records (and oversight of Board Historian), including financial reports, to be secured at the Theatre and electronically at the designated cloud storage service.
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